Cookies help us deliver our services. By using our services, you agree to our use of cookies. More information

Difference between revisions of "COST MitoEAGLE reimbursement information"

From Bioblast
Β 
(14 intermediate revisions by 2 users not shown)
Line 2: Line 2:
[[File:MITOEAGLE-representation.jpg|right|300px|link=http://www.mitoglobal.org/index.php/MitoEAGLE|COST Action MitoEAGLE]]
[[File:MITOEAGLE-representation.jpg|right|300px|link=http://www.mitoglobal.org/index.php/MitoEAGLE|COST Action MitoEAGLE]]


:::: '''Specific rules regarding [[MiP2018/MitoEAGLE Jurmala LV]] reimbursement.'''
'''New reimbursement rules coming into effect on 1 May 2020: [https://www.mitoeagle.org/images/9/99/MitoEAGLE_Travel_Reimbursement_May_2020.pdf download here]'''
::::::* '''Travel''': according to information below
'''Until May 2020 the rules below are still effective '''
::::::* '''Accomodation''': flat rate will be announced
::::::* '''Meals''': will be announced
__TOC__


::::* Eligible are:
''' update with the new guidelines will be posted shortly '''
::::: Participants from all COST countries
::::: International Partner Countries (eligible only one time trough the lifetime of the COST MitoEAGLE Action).


::::* Priority will be given to members of Inclusiveness Target Countries, to participants with specific presentations and to participants who will attend the entire event (Conference and Working Group Meeting).


::::* Submitted abstracts provide the basis for allocation of MitoEAGLE reimbursement.


::::* The COST MitoEAGLE reimbursement will cover the local costs and travel expenses. Registration fees can not be reimbursed. More information can be found below.


::::* The Grantee has 30 calendar days from the end date of the Conference, Meeting, STSM or Training School in question to submit his OTRR.






==What can be reimbursed?==


===Meetings===
::::1.) '''Accommodation'''
:::::: Fixed flat rate
:::::: Also covers breakfast
:::::: Shared room with another eligible participant, makes only one participant eligible.
:::::: No invoice required


::::2.) '''Meals'''
:::::: Fixed flat rate
:::::: Maximum of up to 2 meals per day
:::::: Meals provided from other sources including the Local Organiser must be deducted
:::::: Extra meals must be approved by the COST Association
:::::: No invoice required
::::3.) '''Long Distance Travel'''
:::::: Travel across national borders
:::::* Air
:::::: Air travel is always considered as long distance travel (price cannot exceed 1200€)
:::::: '''Supporting document mandatory and must cleary detail:'''
::::::* Name of service provider
::::::* Mode of transport
::::::* Full price
::::::* Name of the passenger
::::::* Travel dates
::::::* Departure and arrival times
::::::* Booking class (only economy class is eligible)
:::::: Seat reservations and luggage transportation expenses are refundable
:::::: Administrative fees charged by travel agencies are refundable
:::::* Train or bus
:::::: '''Supporting document mandatory and must cleary detail: '''
::::::* Name of service provider
::::::* Mode of transport
::::::* Full price
::::::* Travel dates
:::::: All ticket classes are eligibile
:::::: Supplements for fast and sleeper trains are eligible
:::::* Car
:::::: Max. distance of 2000km is refundable
:::::: One eligible participant: 0,20 € per km
:::::: Two eligible participants: 0,30 € per km (only driver gets reimbursed - name of secod person must be mentioned)
:::::: '''Proof of distance must be submitted: Google maps or other online route planner'''
:::::: Parking expenses are refundable - '''receipt necessary'''
:::::: Fuel expenses, tolls charges and car rental expenses are not eligible to be reimbursed.
:::::* Ferry
:::::: '''Supporting documents must clearly detail:'''
::::::* Name of service provider
::::::* Mode of the transport
::::::* Full price of the ticket
::::::* Date of travel
::::4.) '''Local Transport expenses'''
:::::: Within one country’s national borders
:::::* Public transport
:::::: Equal to or less than EUR 25: '''no''' supporting documents are required
:::::: More than EUR 25: supporting documents are required
:::::: '''Supporting documents must clearly detail:'''
::::::* Name of the service provider
::::::* Full price of the ticket
::::::* Date of travel
:::::* Taxi
:::::: Only acceptable if no public transport available
:::::: If taken before 7 am or after 10 pm
:::::: Max. 80€ for entire journey
:::::: '''Supporting documents must clearly detail:'''
::::::* Name of the service provider
::::::* Full price of the journey
::::::* Date of travel
:::::: Tips are not eligible for reimbursement
:::::* Car
:::::: see point 3
::::5.) '''Other travel expenses'''
:::::: VISA expenses are refundable
:::::: Expenses that give rise to rule derogations caused by medical illness and / or Force Majeure are refundable
::::6.) '''Non-elible expenses'''
:::::: Conference / registration fees
:::::: Lecture fees and honoraria
:::::: Accommodation, transportation / postage expenses associated with obtaining visas.
:::::: Life, travel and medical insurance
:::::: Travel cancellation and luggage insurance.
:::::: Fees, charges and/or penalties linked to rebooking travel tickets.
:::::: Additional accommodation expenses, fuel expenses, toll charges and car rental expenses linked to car travel.
:::::: Wi-Fi, telephone, internet, laundry and mini-bar consumption expenses.
:::::: Printing and postage expenses.
:::::: Regional and / or national taxation fees; stamp duty expenses.
===Training Schools===
::::* Trainer:
:::::: Travel, accommodation and meal expenses refunded according to "Meeting rules"
:::::: Lecture fees and / or any form of honoraria for Trainers are not eligible
:::::Elible Trainers:
:::::: Trainers from Participating COST Full Members / COST Cooperating Members
:::::: Trainers from Participating COST Partner Members
:::::: Trainers from Approved NNC institutions
:::::: Trainers from Approved IPC institutions
:::::: Trainers from Approved International Organisations (IO)
:::::: Trainers from Approved European RTD Organisations
:::::: Up to four Invited Speakers whose primary affiliation is with an institution located in a non-Participating COST Full Member / COST Cooperating Member
::::*Trainees:
:::::: Fixed Grant
:::::Eligible Trainees:
:::::: Trainees from COST Full Members / COST Cooperating Member
:::::: Trainees from Approved NNC institutions
:::::: Trainees from Approved European RTD Organisations
===STSM===
::::* Regular:
:::::: Up to a maximum of EUR 2 500 in total to each successful applicant with a duration of between 5 and 90 calendar days
:::::: Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
:::::: Grant will be paid after the STSM
::::* ITC
:::::: Up to a maximum of EUR 2 500 in total to each successful applicant
:::::: Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
:::::: 50% of their STSM Grant will be paid when they complete the first day of their STSM and remaining 50% after the STSM
::::*STSM for ECI
:::::: Up to a maximum of EUR 3 500 in total with a duration of between 91 and 180 calendar days
:::::: Up to a maximum of EUR 160 per day for accommodation and meal expenses.
===Conference Grants===
:::::: Up to a maximum of EUR 2 500 in total can be afforded to each successful applicant
:::::: Up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.
:::::: Up to a maximum of EUR 500 can be claimed for the conference fees to be incurred by the selected Grantee.





Latest revision as of 11:02, 27 April 2020


MiPsociety
News and Events        
BEC 2020.1 Mitochondrial physiology
       
MitoEAGLE
        Working Groups         Short-Term Scientific Missions         Management Committee         Members        
MitoGlobal
   


EU-logo.jpg

COST Action CA15203 (2016-2021): MitoEAGLE
Evolution-Age-Gender-Lifestyle-Environment: mitochondrial fitness mapping


COST MitoEAGLE reimbursement information


COST Action MitoEAGLE
New reimbursement rules coming into effect on 1 May 2020: download here
Until May 2020 the rules below are still effective 
 update with the new guidelines will be posted shortly 






COST Action MitoEAGLE e-COST MitoEAGLE e-COST MitoEAGLE countries Gentle Science MitoPedia MiPsociety MitoGlobal