- COST Action CA15203 MitoEAGLE
Evolution-Age-Gender-Lifestyle-Environment: mitochondrial fitness mapping
- COST Action CA15203 MitoEAGLE
COST MitoEAGLE reimbursement information
New reimbursement rules coming into effect on 1 May 2020: download here Until May 2020 the rules below are still effective
- Eligible are:
- Participants from all COST countries
- International Partner Countries (eligible only one time trough the lifetime of the COST MitoEAGLE Action).
- Priority will be given to members of Inclusiveness Target Countries, to participants with specific presentations and to participants who will attend the entire event (Conference and Working Group Meeting).
- Submitted abstracts provide the basis for allocation of MitoEAGLE reimbursement.
- The COST MitoEAGLE reimbursement will cover the local costs and travel expenses. Registration fees can not be reimbursed. More information can be found below.
- The Grantee has 30 calendar days from the end date of the Conference, Meeting, STSM or Training School in question to submit his OTRR.
What can be reimbursed?
Meetings
- 1.) Accommodation
- Fixed flat rate
- Maximum number is calculated against the actual number of days the participant attends the approved activity (as confirmed against their signature on the official attendance list for each day of the event), plus 1 night, permitting, the participant to arrive at the vicinity of the event on the day before.
- Also covers breakfast
- Shared room with another eligible participant, makes only one participant eligible.
- No invoice required
- 1.) Accommodation
- 2.) Meals
- Fixed flat rate
- Maximum of up to 2 meals per day of meeting/conference
- Meals provided from other sources including the Local Organiser must be deducted
- Extra meals must be approved by the COST Association
- No invoice required
- 2.) Meals
- 3.) Long Distance Travel
- Travel across national borders
- 3.) Long Distance Travel
- Air
- Air travel is always considered as long distance travel (price cannot exceed 1200€)
- Supporting document mandatory and must cleary detail:
- Name of service provider
- Mode of transport
- Full price
- Name of the passenger
- Travel dates
- Departure and arrival times
- Booking class (only economy class is eligible)
- Seat reservations and luggage transportation expenses are refundable
- Administrative fees charged by travel agencies are refundable
- Train or bus
- Supporting document mandatory and must cleary detail:
- Name of service provider
- Mode of transport
- Full price
- Travel dates
- All ticket classes are eligibile
- Supplements for fast and sleeper trains are eligible
- Car
- Max. distance of 2000km is refundable
- One eligible participant: 0,20 € per km
- Two eligible participants: 0,30 € per km (only driver gets reimbursed - name of second person must be mentioned)
- Proof of distance must be submitted: Google maps or other online route planner
- Parking expenses are refundable - receipt necessary
- Fuel expenses, tolls charges and car rental expenses are not eligible to be reimbursed.
- Ferry
- Supporting documents must clearly detail:
- Name of service provider
- Mode of the transport
- Full price of the ticket
- Date of travel
- 4.) Local Transport expenses
- Within one country’s national borders
- 4.) Local Transport expenses
- Public transport
- Equal to or less than EUR 25: no supporting documents are required
- More than EUR 25: supporting documents are required
- Supporting documents must clearly detail:
- Name of the service provider
- Full price of the ticket
- Date of travel
- Taxi
- Only acceptable if no public transport available
- If taken before 7 am or after 10 pm
- Max. 80€ for entire journey
- Supporting documents must clearly detail:
- Name of the service provider
- Full price of the journey
- Date of travel
- Tips are not eligible for reimbursement
- Car
- see point 3
- 5.) Other travel expenses
- VISA expenses are refundable
- Expenses that give rise to rule derogations caused by medical illness and / or Force Majeure are refundable
- 5.) Other travel expenses
- 6.) Non-eligible expenses
- Conference / registration fees
- Lecture fees and honoraria
- Accommodation, transportation / postage expenses associated with obtaining visas.
- Life, travel and medical insurance
- Travel cancellation and luggage insurance.
- Fees, charges and/or penalties linked to rebooking travel tickets.
- Additional accommodation expenses, fuel expenses, toll charges and car rental expenses linked to car travel.
- Wi-Fi, telephone, internet, laundry and mini-bar consumption expenses.
- Printing and postage expenses.
- Regional and / or national taxation fees; stamp duty expenses.
- 6.) Non-eligible expenses
Training Schools
- Trainer:
- Travel, accommodation and meal expenses refunded according to "Meeting rules"
- Lecture fees and / or any form of honoraria for Trainers are not eligible
- Eligible Trainers:
- Trainers from Participating COST Full Members / COST Cooperating Members
- Trainers from Participating COST Partner Members
- Trainers from Approved NNC institutions
- Trainers from Approved IPC institutions
- Trainers from Approved International Organisations (IO)
- Trainers from Approved European RTD Organisations
- Up to four Invited Speakers whose primary affiliation is with an institution located in a non-Participating COST Full Member / COST Cooperating Member
- Eligible Trainers:
- Trainees:
- Fixed Grant
- Eligible Trainees:
- Trainees from COST Full Members / COST Cooperating Member
- Trainees from Approved NNC institutions
- Trainees from Approved European RTD Organisations
- Eligible Trainees:
STSM
- Regular:
- Up to a maximum of EUR 2 500 in total to each successful applicant with a duration of between 5 and 90 calendar days
- Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
- Grant will be paid after the STSM
- ITC
- Up to a maximum of EUR 2 500 in total to each successful applicant
- Up to a maximum of EUR 160 per day, for accommodation and meal expenses.
- 50% of their STSM Grant will be paid when they complete the first day of their STSM and remaining 50% after the STSM
- STSM for ECI
- Up to a maximum of EUR 3 500 in total with a duration of between 91 and 180 calendar days
- Up to a maximum of EUR 160 per day for accommodation and meal expenses.
Conference Grants
- Up to a maximum of EUR 2 500 in total can be afforded to each successful applicant
- Up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.
- Up to a maximum of EUR 500 can be claimed for the conference fees to be incurred by the selected Grantee.
